Volunteers will work with Tanzania United Parents Secondary Schools (TUPSS) in Tanzania to develop a uniform chart of accounts for the organization’s member schools, and begin the migration from a manual accounting system to a computerized one (QuickBooks software). The intervention plan includes accounting training and training on how to use QuickBooks for the schools’ employees. Volunteers will review how operations are organized with school employees, as well as use QuickBooks tools as much as possible to manage student files and produce accounting documents, such as invoices and covering letters.
A preliminary diagnosis of TUPPS schools identified opportunities to improve accounting and management practices, in particular those relating to the application of accounting principles, activity-based management, financial analysis, cash management, budget planning and efficient use of the accounting system (QuickBooks).
Subsequent missions made it possible to understand and document the processes of the key management functions of two flagship schools, which will serve as models for the other schools in the group, as well as simulate the transfer of transactions related to student registration to QuickBooks.
During this mission, volunteers will migrate the entire accounting system to QuickBooks, make the necessary adjustments, and organize and implement the required improvement with school employees. Volunteers must continually strive to provide employees with the basic training needed to ensure the work is accurate and sustainable.
Familiarity with QuickBooks, accounting experience in small and medium organizations, and the ability to simplify accounting concepts and teach them to people who do not have any academic background are essential to the mission’s success.
TUPPS is a non-government institution that comprises a network of 14 secondary schools in various regions of the country. The organization’s objective is to improve cooperation between its schools in order to ensure the highest educational standards in Tanzania. Nearly 9,800 students, of which 59% are girls, attend the schools. In addition to the education provided, these schools hold income-generating activities related to agriculture, livestock, baking and machinery.